VENDOR INFORMATION 2013

Saturday, October 26, 2013

Vendor Application 2013 (PDF) (Word) (Online)

Health Department Temporary Food Permit Information
(PDF) (Website) 

GENERAL INFORMATION

• Onslow Oktoberfest will be held Saturday, October 26, 2013, at Riverwalk Crossing Park; 421 Court Street, Jacksonville, NC. 
• The main stage, food court, and beer garden are open 10:00 A.M.-9:00 P.M., Non-food vendor hours are 10:00 A.M. until 6:00 P.M. The festival event will proceed rain or shine, so plan accordingly.
• Set-up is between 7:00 A.M. and 9:30 A.M. on Saturday morning.  Food vendors must be completely set-up by 9:00 A.M. for Health & Fire Department Inspection. Vendors may set-up Friday evening from 5:00 - 8:00 P.M. Items left overnight must be secured and are not the responsibility of the event organizer.
• Non-profit groups must display literature/projects that the group undertakes and supports.
• Potable water will be available at a central location.
• Vendors are encouraged to bring a system for disposal of their gray water.
• Onslow Community Outreach Inc. d/b/a Onslow Oktoberfest is not responsible for personal injury, damage or loss of merchandise or personal property while participating in the festival. 
• Onslow Community Outreach reserves the right to refuse a vendor or remove a vendor from the Festival. 
• We guarantee no exclusivity of product.
  • The organizers of Onslow Oktoberfest will operate the event regardless of the weather except in situations in which such organizers determine, in their discretion, that inclement weather will make participation in such activity dangerous to its participants, vendors, or runners, in which event the organizers reserve the right to cancel the event with no prior notice. Vendors, sponsors, and runners acknowledge that any payments provided by them are nonrefundable.
• Information regarding space assignment, and parking will be emailed (mailed if requested) ten (10) days prior to the event. In the meantime, if you have questions, please read our Frequently Asked Questions if your question is not answered there, feel free to contact eventplanner@onslowoktoberfest.org, 910-381-8849, or Onslow Community Outreach at 910-455-5733,
  
  REQUIREMENTS
• Food vendors must file a Temporary Food Permit from the Onslow County Health Department.
• Food vendors must attach a copy of their menu to the application.
• All giveaway items must be approved by the Onslow Oktoberfest Committee. Non-profit groups are prohibited from giving away any items that other vendors are selling, such as bottled water, sodas, hotdogs, etc.
• Politicians and businesses must purchase a booth in order to be able to distribute materials at the festival.
• Your equipment and display must not be longer than the length specified on the application and you will not be allowed to encroach on another vendor space or sidewalk. Vendors may purchase two spaces.
• Exhibitors are required to supply their own tent, canopy, tables, chairs, generators, etc. 
• Your booth and display must be neat in appearance, respectful and manned at all times.  Do not pour grease, oil, dirty water, food debris, or other waste on the ground, in public trash containers, or down street sewer pipes.  It is the responsibility of each vendor to handle his or her waste in a proper manner. 

Read our Vendor Frequently Asked Questions